Mandatory reporting of certain incidents onboard Cayman Islands ships.
Shipping Notice: CISN 02/2008
Published 22nd April 2008, 12:12pm
This Shipping Notice Is Intended To Outline The Requirements To Report Incidents To The Cayman Islands Shipping Registry (CISR)
Background
The Laws and Regulations of the Cayman Islands relating to ships and yachts contain many instances where certain incidents must be reported to the Cayman Islands Shipping Registry. This Notice gives guidance as to the reporting requirements for the more common of these incidents. The guidance is given in relation to what is to be reported, by whom it is to be reported and the time frame in which it is to be reported.
The contents of this Notice are not intended to be comprehensive and masters and Companies1 are advised that this notice does not relieve them of any reporting requirements included in the Laws and Regulations that may not be listed here.
For ease of reference, the reporting requirements included in this Notice are grouped under general subject headings and not by the applicable requirements contained in Cayman Islands Laws and Regulations.
Where an incident may be considered as being applicable to more than one of the categories contained in this Notice, the reporting requirements of all applicable categories should be complied with.
Nothing in this notice should be taken as relieving masters of Cayman Islands ships from local reporting requirements which may be applicable to jurisdictions where the incident may occur.
Reportable incidents
Incidents relating to accidents to the ship.
| Description: | Any incident resulting in the loss or abandonment of the vessel. |
|---|---|
| Reported by: | The company by telephone and email to CISR by the general contact details in Annex 1 to this notice. |
| When? | Immediately upon the Company becoming aware of the incident. |
| Description: | Vessel involved in any collision. |
|---|---|
| Reported by: | The company and the master by telephone and email to CISR by the general contact details in Annex 1 to this notice. |
| When? | 2 As soon as is practicable |
| Description: | Any fire or explosion onboard. |
|---|---|
| Reported by: | The company and the master by telephone and email to CISR by the general contact details in Annex 1 to this notice. |
| When? | As soon as is practicable |
| Description: | Vessel aground |
|---|---|
| Reported by: | The company and the master by telephone and email to CISR by the general contact details in Annex 1 to this notice, even if the vessel has been successfully refloated. |
| When? | As soon as is practicable. |
Incidents relating to personal accidents, illness and injuries
| Description: | Any accident resulting in death or serious injury of a crew member, supernumerary or passenger; whether onboard, ashore or elsewhere. |
|---|---|
| Reported by: | The company and the master by telephone and email to CISR by the general contact details in Annex 1 to this notice. |
| When? | Immediately. |
| Description: | Any accident resulting in a crew member being unfit to discharge their normal duties for a period in excess of 24hrs but less than 72 hours. |
|---|---|
| Reported by: | The company by telephone and email to CISR by the general contact details in Annex 1 to this notice. |
| When? | Within seven days of the incident. |
| Description: | Any accident resulting in a crew member being unfit to discharge their normal duties for a period in excess of 72 hours including cases where the injuries sustained result in the person leaving the ship. |
|---|---|
| Reported by: | The company by telephone and email to CISR by the general contact details in Annex 1 to this notice. |
| When? | Within 24 hours. |
Incidents relating to births and deaths
| Description: | Birth onboard a Cayman Islands ship. |
|---|---|
| Reported by: | The master using “Form RBD 1” to the Shipping Master at the Cayman Islands Shipping Registry. |
| When? | Within seven days of the birth. |
| Description: | Death of a crew member, supernumerary or passenger; whether onboard, ashore or elsewhere. |
|---|---|
| Reported by: | The master using “Form RBD 1” to the Shipping Master at the Cayman Islands Shipping Registry with a copy to CISR by the general contact details in Annex 1 to this notice. |
| When? | Within seven days of the death. |
Incidents relating to maritime security
| Description: | When the ship is required by a port or coastal state to move to Security Level 3. |
|---|---|
| Reported by: | The master to the “maritime security” contacts given in Annex 1 to this notice. |
| When? | Immediately upon receipt of the instruction to move to Security Level 3. |
| Description: | Request or requirement of a port state for the ship to lower the Security Level from that set by the United Kingdom Government and as informed by the Cayman Islands Shipping Registry. |
|---|---|
| Reported by: | The Company to TRANSEC with a copy to CISR from the “maritime security” contacts given in Annex 1 to this notice. |
| When? | As soon as is practicable. |
| Description: | Receipt of a Ship Security Alert System (SSAS) message from a Cayman Islands ship. |
|---|---|
| Reported by: | The Company Security Officer (CSO) to CISR and MRCC Falmouth from the “maritime security” contacts given in Annex 1 to this notice. |
| When? | Initially upon receipt of the SSAS message and then when the status of the alert message has been determined. |
Incidents relating to operational failures.
| Description: | Failure of the Company to receive two consecutive daily position reports in accordance with SOLAS V/28.2 from any Cayman Islands ship. |
|---|---|
| Reported by: | The company by telephone and email to CISR by the general contact details in Annex 1 to this notice. |
| When? | As soon as practicable after the second missed position report. |
| Description: | Any failure or mechanical breakdown onboard which results in a deviation from the intended passage plan of the vessel. |
|---|---|
| Reported by: | The company by telephone and email to CISR by the general contact details in Annex 1 to this notice. |
| When? | Within 24 hours of the Company being aware of the failure. |
| Description: | Any loss of main propulsion, steering or “station keeping” ability. |
|---|---|
| Reported by: | The company by telephone and email to CISR by the general contact details in Annex 1 to this notice. |
| When? | Within 24 hours of the Company being aware of the failure |
Incidents relating to Port State Control inspections.
| Description: | Any deficiencies noted and coded as “30” (Ship detained). |
|---|---|
| Reported by: | The company and master by telephone and email to CISR by the general contact details in Annex 1 to this notice, including a copy of the inspection report and Detention Order. |
| When? | Immediately upon detention of the ship. |
| Description: | Five (5) or more deficiencies noted. |
|---|---|
| Reported by: | The company by telephone and email to CISR by the general contact details in Annex 1 to this notice, including a copy of the inspection report. |
| When? | Within 7 days of the inspection. |
| Description: | Any other maritime security control action imposed under the provisions of SOLAS XI-2/9 (Such as denial of entry into port, expulsion from port, restrictions on operations, etc). |
|---|---|
| Reported by: | The company and master by telephone and email to CISR by the general contact details in Annex 1 to this notice. |
| When? | Immediately on imposition of any such control action. |
Incidents with a potential for environmental impact.
| Description: | The discharge of any substance from the ship, whether intentional or unintentional, not in accordance with the MARPOL Convention and Annexes. |
|---|---|
| Reported by: | The company and master by telephone and email to CISR by the general contact details in Annex 1 to this notice. |
| When? | Within 24hrs of any such discharge. |
| Description: | Any allegation by a third party that the ship has discharged any substance not in accordance with the MARPOL Convention and its Annexes. |
|---|---|
| Reported by: | The company and master by telephone and email to CISR by the general contact details in Annex 1 to this notice. |
| When? | Upon receipt of any such allegation. |
Actions required
Owners and managers are asked to ensure that a copy of this shipping notice is readily available onboard all Cayman Islands ships and that masters are aware of its contents and their responsibilities for reporting certain incidents onboard.
Where the contents of this Shipping Notice are in conflict with the reporting requirements contained in the Safety Management System or other internal documents and policies, companies are asked to make relevant amendments to those documents to ensure compatibility with this Shipping Notice.
Annex 1 (Contact Details)
General Contact Details
Telephone:
+1 345 949 8831
+44 1489 799 203
Fax:
+1 345 949 8849
+44 1489 799 204
Email:
The Shipping Master
Telephone:
+1 345 949 8831
Fax:
+1 345 949 8849
Email:
registration@cishipping.com
Maritime Security Contact Details
Cayman Islands Shipping Registry
- Telephone:
- +1 345 925 3134
- +44 1489 799 203
- +1 345 949 8831
- Fax:
- +1 345 949 8849
- +44 1489 799 204
- Email:
- maritime.security@maci.gov.ky
- ssas@maci.gov.ky (in connection with SSAS messages only)
MRCC Falmouth
- Telephone:
- +44 1326 315726
- +44 1326 317700
- Email:
- falmouthcoastguard@mcga.gov.uk
TRANSEC (UK Government)
- Telephone:
- +44 20 7944 2844
- +44 20 7944 5999
- Fax:
- +44 207 944 2175
- Email:
- transec@dft.gsi.gov.uk
1. For the purposes of this Shipping Notice the terms “Company” and “Companies” have the meaning given in SOLAS IX/1 and also include owners, managers and managing agents.
2. “As soon as practicable” means as soon as it is safe to do so after the incident. In no cases should this be more than 24hs after the incident.
For further information contact: Corporate Communications